Strathclyde Entrepreneurial Network Privacy Notice

The University of Strathclyde is committed to transparency and to complying with its responsibilities under data protection legislation.  This privacy notice sets out important information regarding how Strathclyde Entrepreneurial Network (SEN) will use your information and your rights under the legislation.  It is important that you read this notice prior to providing your information.

As well as reading this policy, it is important that you also read the University’s Data Protection Policy.

Engaging with the SEN Community
Strathclyde Entrepreneurial Network (SEN) is part of the Research and Knowledge Exchanges Services (RKES) directorate at the University of Strathclyde and is a service provided free of charge for University of Strathclyde students, staff and alumni. SEN aims to identify, support and celebrate Strathclyde entrepreneurs and inventors and regularly engages individuals to help them launch new business ventures, commercialise university research and develop entrepreneurial skills.

The ‘SEN Community’ is our network of students, staff and alumni who have started a business, formed a spin-out company or are interested in purusing entrepreneurship as a career option. The SEN Community is our database for our mailing list, which distributes our monthly e-bulletin and bespoke event invitations. Being part of the SEN Community allows you to access the entrepreneurial and commercialisation support offered by SEN advisors, mentors and programme staff. You will become a ‘SEN Client’ when you meet with a start-up or commercial advisor to discuss your idea and begin to regularly access interventions as advised.

The University is the 'data controller' for personal data we hold about you.

What personal information we collect and use
Your personal information is used by SEN to better understand how we can help you on your entrepreneurial journey. Collecting your information helps our advisors determine how best to support you and, ultimately, informs our commercialisation, enterprise and investment activities.

The legal basis for processing personal data is public task – performance of a task carried out in the public interest or in the exercise of official authority.

SEN may collect and process the following data about community registrants, clients and partner contacts:

  • Name
  • E-mail Address
  • Home / Business Address
  • Telephone / Mobile Number
  • Gender
  • Nationality
  • Your affiliation with Strathclyde, such as student, staff or alumni details regarding: subject of study, degree course, date of graduation, department and staff title
  • Entrepreneurial support you are interested in accessing
  • Details of your business idea or existing company

The personal data will be collected and processed for the purposes of the University’s activities regarding the promotion and support of innovation and entrepreneurship amongst Strathclyde students and alumni.
Your personal information will be used to:

  • Process your details to the SEN Community, allowing you to access a variety of bespoke entrepreneurial support;
  • Process and support applications for funding or competitions, both internal and external;
  • Add your name to the SEN Mailing List, which will allow you to receive monthly e-bulletin with news and updates from the SEN Community (you can unsubscribe from this list at any time);
  • Inform our start-up and commercial managers of your entrepreneurial interests, business idea and existing company information so they can provide appropriate advice;
  • Prepare and administer event registrations, including processing event reminders, name badges, dietary requirements, additional access needs and follow-up actions;
  • Promote upcoming programmes and activities offered by SEN and our partner organisations, such as competitions, funding opportunities and events. 

SEN may engage third parties strictly for processing data, which may be held on international servers. All third parties SEN engages with have certified their compliance with the EU Privacy Shield Framework and will not sell your data under any circumstances. Any such companies are acting as agents of the University and the University retains full responsibility for your personal data.

Digital tools may be used to monitor the impact of our communications, such as email tracking to record when an email is opened. Any sensitive personal data (i.e. data relating to physical disabilities) will only be processed if it has been provided by you for a specific purpose (e.g. event planning) and will be subject to additional protection.
The University of Strathclyde will retain your personal data as long as is necessary for the purpose described above. The University retention schedules can be accessed online via our website https://www.strath.ac.uk/ps/strategyandpolicy/recordsmanagement/.

Sharing your data
The security of your data is important. Strathclyde will never sell your data. We will also never share your data with anyone to use for their own purposes unless disclosure is permitted or required by law. Your information will not be shared for marketing purposes.

Communicating with you
We want to communicate with you in a way that meets your needs and requests. Communications will be sent by electronic means. If you wish to alter how you receive communications you can click on the relevant link at the bottom of any email, or contact the SEN team by any of the contact methods below.

Access, data sharing and disclosures
Authorised personnel within the University will be able to access the information we hold about you. We also work with carefully selected partners (e.g. Enterprise Partners) who carry out mentorship, advisory and panel support on our behalf. These partners will be acting on behalf of the University, and sign a bespoke contract and nondisclosure agreement before undertaking any duties. Carefully selected partners working on behalf of the University will never use your data for non-Strathclyde purposes. Unless required or permitted to do so by law, we will not otherwise share or distribute any of the information you provide to us without your consent.

Strathclyde Alumni Online Community
SEN works in partnership with the University’s Alumni & Development Office to store data on the Strathclyde Alumni Online Community, which is a service provided free of charge for University of Strathclyde alumni. SEN Community members register their details using this platform and, as such, your data will also be used for alumni and fundraising purposes. Users can opt out or amend their preferences in relation to communications received via the Online Community at any time. For full details of the Terms and Conditions of use you should see the Alumni & Development Privacy Policy. 

Your rights
You have a right to:

  • Request a copy of the personal information about you that we hold;
  • Ask us to correct or delete inaccurate information;
  • Withdraw consent to process your personal data at any time;

If you think we are acting unfairly or unlawfully you can:

  • Object to the way we are using your data;
  • Complain to the UK Information Commissioner’s Office.

Under certain conditions you also have the right to ask us to:

  • Restrict the use of your data e.g. if you have raised issues about the accuracy or use of your personal data, until we have investigated and responded to your concerns;
  • Erase your information or tell us to stop using it to make decisions about you;
  • Comply with your wishes where you have previously agreed to us processing your data for a particular purpose and have withdrawn your consent to further processing;
  • Provide you with a portable electronic copy of data you’ve given us.

If you have any queries or wish to exercise any of the above rights, please contact the Data Protection Officer (contact details below). We will publish any changes we make to this data protection privacy notice on our website.

For further information on the University’s policies in relation to Data Protection please see www.strath.ac.uk/dataprotection.

Contact
Strathclyde Entrepreneurial Network
University of Strathclyde
Enterprise Hub, Room 613 Graham Hills Building
Glasgow G1 1XN, UK
T: +44(0)141 548 2775
E: enterprise@strath.ac.uk 

Data Protection Officer
University of Strathclyde
Information Governance Unit
16 Richmond Street
Glasgow, G1 1XQ
T: +44(0)141 248 3217
E: dataprotection@strath.ac.uk